In this day and age, it is easier than ever to spend money – just whip out your debit card and buy whatever you want. The problem with these nearly frictionless transactions is that it is difficult to keep track of your money. When most people wrote checks for every day purposes, at least they had transactions recorded in their checkbook. Every time a check was written, the person writing the check would be forced to write down the amount and see how much money was left in his account (assuming the person kept his checkbook balanced). Nowadays, it seems like very few people use checks for anything but monthly bills and very large purchases. Meanwhile, cash gets drained from their bank accounts while they use their debit cards without discretion. If this situation describes you, then you should pay close attention to the cash-based budgeting system discussed below. A cash-based budget can go a long way toward helping you get your financial situation under control.

In a nutshell, a cash-based budgeting system is one in which you take cash from your bank account for cash transactions and then divide that cash into categories. Each cash category receives its own envelope to hold the cash. That is all of the money that you are allowed to spend in that category until the next budget cycle begins.

To begin the process, you need to decide what your spending categories are going to be and how much cash you should allocate to each category. Common categories would include groceries, clothing, eating out, and entertainment. To decide how much to allocate for each, it will be helpful to look at your past spending patterns. You will probably be surprised at how much you spend on non-essentials, so it is very likely that your budgeted amount will be less than you have spent in the past. This will free up money for saving, giving away, or paying off debt. At the start of the month, withdraw the required amount of cash and divvy it up among the category envelopes.

Now comes the hard part. During the month, when you find that all of your cash for a particular category is gone, you cannot spend any more on it. If you find that it is impossible to get by on what you have budgeted for particular categories, then you need to adjust your budget for the next month. But until the next month begins, do everything you can to avoid spending more money on the category. If you have excess cash in other categories, then you can move money from one envelope to the next. The one thing you do not want to do is use your debit card to get more cash. That throws this whole system out of whack.

There are some items that will not fit into a cash system, mostly monthly bills that require a check for payment. But if you can get to the point where all of your bills are paid with check or on-line, and all other spending takes place in the context of your cash budgeting system, you will find that you have much more clarity and control of your finances.

The reason this system helps to control spending is that seeing your pile of cash disappear has much more emotional impact than using your debit card to make payments. You will be much less likely to over-spend. Even in the twenty-first century, when most transactions are done electronically, cash is still king. It is probably going to take some time to adjust to your new system. You will probably fall off the horse a few times. But if you force yourself to be disciplined and stick with it, eventually you will become a money managing machine.

ClearOne Debt Relief is a full-service debt management company providing debt settlement services such as credit card debt relief to hundreds of thousands of customers. We help people cut their debt in half, lower their monthly payment, and get out of debt in as little as 24 months.

To borrow a line from the Police, it might seem as easy as your a-b-c’s, but there’s a lot that goes into effective financial modeling. For the past 8 years with Practice Technologies, and going back some 10 years before that, financial modelling has always been central to the analysis I’ve relied upon to evaluate a business’ health or justify an investment in its growth.

There are several important steps to follow in developing a financial model which will serve your objectives as an entrepreneur, whether you’re trying to manage what you have or raise capital for what you could. This is particularly true for newer enterprises, as the discipline associated with identifying and thinking through the key business drivers is invaluable to the early planning process.

1. Figure out what you’re trying to accomplish.

As an entrepreneur, you have a number of competing objectives. Depending on how established you are, you may have a business to run on a day-to-day basis, and it’s hard to find the time to plan, build and manage against a set of financial models. You may be tempted to build a simple income statement-type spreadsheet that lays out revenue assumptions and backs out costs.

But effective financial models can and should be used for so much more. Using them, you can look six to sixty months down the road to plan for organic growth, evaluate opportunities to enter new markets or take on new sources of capital, or anticipate liquidity problems.

I highly recommend taking the time to build a model which will generate a consolidated set of financial statements that will provide a more comprehensive picture of your business. And the sooner you identify the range of scenarios, the easier it is to plan and build your model to accommodate them.

2. Plan, and then plan some more

A rule of thumb in traditional software design and development is that for more complex projects your engineering team may spend half of the overall project timeline in planning and design. In my view, that’s overdoing it for financial modelling, but not by much. Key planning considerations include:

Breaking down the key business drivers and assumptions, and how they are all related (more on this below)
Determining the level of detail / drill-down capabilities
Building a simple map of how your supporting sheets will roll up to your consolidated financial statements
Determining what type of sensitivity analysis you want to model and present

3. Identify the key business drivers and assumptions

Particularly if you’re looking to raise capital, breaking down and modelling your key assumptions and drivers is the most important aspect of building your projections, and one of the most important elements in presenting your business. It will reflect your understanding of your market(s), growth opportunities and drivers, operating requirements, and what it takes to pull it all together. It is also an opportunity to demonstrate that your aspirations are firmly grounded in the reality of reasonable expectations about time to market, delays, cost overruns, etc.

So if you’re modelling a new product roll-out, it’s not sufficient to say you’ll sell X Widgets each month for $Y per and multiply the two numbers. Instead, you need to model out what drives unit sales, what are the elements of pricing (including discounting, upsells, bundling, etc.), how each of these elements might change over time, and then pull it all together.

As you gain more information and market experience, or if you simply want to run some scenario analysis, you’ll be able to tweak each of these variables and watch it flow through the analysis. This holds true for almost every revenue and cost driver – wherever possible, use formulas to do the work on clearly identified sets of assumptions that can be easily updated without needing to reformat the sheets manually.

4. Do the Sanity Check

Far too often, reasonable assumptions accumulate to generate unreasonable outcomes, particularly when the financial model is extremely sensitive to changes in key variables or if compounding effects occur in the revenue streams. For example, in modelling an e-commerce business line recently, seemingly minor changes in the conversion rate of site visitors to paid subscription accounts (from, say, 0.75% to 1%) had a dramatic effect on the cumulative revenue stream over the 36 month forecast period.

So it’s essential that the model pass the smell test. If the compounded growth rates are not credible, it is frequently a reflection on your judgment as an entrepreneur, and it can negatively affect your access to capital. Putting “dampers” on your model, such as by decreasing growth rates once you achieve a certain market penetration, or simply adjusting your assumptions downward at various stages can help present more reasonable outcomes.

5. Put together a range of scenarios

You’ll want to generate downside and upside scenarios to complement your base case view of the business. Again, this requires judgment to put the pieces together and determine which scenarios make sense and which ones are a perfect recipe for disaster by showing a complete business collapse or a path to unlimited growth.

6. Take a step back and figure out what it all means

Frequently, someone will present a set of numbers who hasn’t taken the time to figure out what they really say or how they stack up to comparable companies. Understand and communicate, in plain language, what your margins are, where your forecast business is most sensitive to breakout opportunities or potential setbacks, and what your overall level of comfort is with the forecast.

Of course, the sad fact of model building is that no matter how careful you’ve been to lay everything out, you’re going to be, well, dead wrong. It’s simply not possible, particularly in a newer (or even pre-revenue) business, to predict what’s going to happen with any level of precision. But the process of building out the model will not only test, and then shore up, your understanding of your business, it will give you a sound foundation to measure your results, analyze them relative to your expectations, refine them, and continually improve your ability to plan for your business’ growth.

John Siegler is a co-founder and CFO of Practice Technologies, Inc., creator of RealDealDocs.com. RealDealDocs.com gives you insider access to legal documents drafted by top Lawyers.
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The thought of putting yourself and your family on a budget can often feels overwhelming for many. The truth of the matter is that not having a budget, operating with financial blinders on, is much more overwhelming than creating and sticking to a budget.

Before you even get started thinking about a budget, you’ll probably want to spend some time assessing your attitude to money. Money is not an evil or a bad thing. In fact money is wonderful! Money enables you to have a roof over your head, to feed your family and pets, to keep you and your family healthy, and to wear the clothes that help you tell the world who you are and what you’re about. Money buys education opportunities, cultural experiences, and money enables you to help others in need. Think positively about your money. You certainly wouldn’t think money was bad if you were giving it to Katrina victims or the parents of a child with a debilitating disease.

Once you’re ready to approach your budget with a smile on your face, here are a few steps to get started:

Step 1. Find a pre-formatted budget worksheet. You can find these online. They generally include the basic expense categories like:
1 Home
2 Utilities
3 Food
5 Family
6 Medical
7 Transportation
8 Debt
9 Entertainment
10 Pets
11 Clothing
12 Miscellaneous
13 Investments and Savings
14 Donations

Step 2. Spend a few minutes reviewing the categories listed in your budget worksheet. Do they make sense for your lifestyle? What categories can you eliminate? What categories will you need to add? You can find this information by reviewing your credit card statements, checkbook register and your bank accounts for the past three months. Take a look at each category that is right for your lifestyle and add sub-categories. For example, under “Entertainment” you might have the following sub-categories:
1 Movies
2 Dancing
3 Books
4 Bowling

Step 3. Determine your income! If you receive a regular pay check, go ahead and calculate your monthly take home pay before taxes. You’ll account for your taxes in your budget and this information will help you at year end when you’re doing your taxes.

Step 4. Before you jump in and begin a budget, take a month or two to track your spending using the various categories you’ve already determined. This means keeping track of all your spending, keeping receipts and not letting any dollar go untracked. This is the most important aspect of starting a budget; you need to know how much you spend on everything. You need to know where your money goes. The point to this step is to gather information, not to limit your spending or spend less than you normally do. If you normally go out to dinner three times a week, don’t all of a sudden go out to dinner just once a week simply because you’re tracking it. Doing so will set you up for budget failure and we want you to succeed.

Step 5. After tracking your expenses for one to three months you’re ready to set some goals. A budget won’t do you any good if you don’t have some financial goals. Do you want to save money for a vacation? Retirement? College fund? Financial goals are two part: how much time do you have to save the money and how much do you want to save?

Now you have absolutely all the information you need to create a budget. It is important to know that a budget isn’t set in stone. If you find after a month or two that you’re spending more on utilities than you expected but much less on food, then adjust your budget. The most successful budgets are budgets that reflect your life, are realistic and are easy to access. To keep an eye on your spending and make it easier to stick to your budget, keep your information in a location that is easy for you to access.

Eddie Lamb owns LiveMortgageFree.com a website devoted to helping homeowners, first time buyers or tenants. You’ll get your own exclusive access to the program and bonuses that will get you on the road to living Mortgage Free and will change the way you view money forever. For more information visit: LiveMortgageFree

I’m a big fan of accountants, but that’s mostly because I don’t like taking the time to figure things out. When it comes to money, I’d much rather listen and follow the advice of an expert than to try to learn it on my own. However, when you’re creating a business budget, you may not need an accountant. Here’s how to decide whether or not you want to go it alone.

#1: Do you have a solid understanding about what expenses your business is likely to encounter? An accountant will have knowledge about the expenses most businesses incur but they may not know your business specifically. The strength of an accountant often lies in knowing which expenses are tax-deductible. This information can be helpful when determining your budget.

#2: If your time spent on accounting tasks is better spent on tasks that bring profits to your business, then it may be wise to hire an accountant or bookkeeper to handle these tasks. If an accountant is going to be tracking your expenses and cash flow then you may want them to be in on the creation of the budget so they understand your expense categories.

#3: An accountant is most definitely an excellent resource when you’re setting up your accounting software, even if you plan on doing the bookkeeping yourself. If you’re going to use a software program like QuickBooks or Peachtree, many accountants are familiar with this software and can advise you on best practices.

If you hire an accountant as a consultant for your software and you’re going to use the software to create your business budget, you would likely benefit from their knowledge not only about budgeting matters but also how to create your budget on your chosen software. However, both software programs mentioned above come with comprehensive tutorials and online help, so setting up your business is fairly straightforward and an accountant may not be necessary.

#4: If you’re going to hire an accountant to do your taxes, they might be able to guide you to the right categories to assign to your expenses, so that doing your taxes takes them less time. Less time doing your taxes means less time you’ll have to pay an accountant for, which means more money in your pocket. And that’s always good! However, if you’re like many and can handle your taxes on your own, the IRS website is a goldmine of information and an accountant is probably not necessary to help with your budget.

#5: Lastly, if you hire an accountant to help you create your business budget, you’re likely going to get an earful about what to do with your profits and how to maximize your spending. It’s all great knowledge to have and anything that helps you do business better is a good idea.

Eddie Lamb owns LiveMortgageFree.com a website devoted to helping homeowners, first time buyers or tenants. You’ll get your own exclusive access to the program and bonuses that will get you on the road to living Mortgage Free and will change the way you view money forever. For more information visit: LiveMortgageFree

Ah, America…land of the free, home of the indebted. According to CNNMoney.com, the average American household has almost $9,200 in debt. That’s the average. Some have much, much more. Interest rates generally run in the mid to high teens, so counting interest and payments on other debt, such as mortgages, the average American is dealing with a heavy debt load.

So what can you, Mr. or Ms. Average American, do to get yourself out of this nasty situation? The first step, which may be the most uncomfortable, is the most critical: get your life under control!

And that means preparing a household budget.

A successful business prepares a budget. It attempts to anticipate funding needs going forward, and then does its best to stay within the budgeted amount for its expenditures. You probably have an advantage over most businesses in that you have great foresight in anticipating your financial needs. You know what you typically spend in a given month on various things such as food, clothing, utilities, and rent or mortgage. If you don’t have an idea of what you spend on these things, take a look at your checking account registry, or your online checking account information. Your past financial dealings are right there for you to see.

It may also be helpful to use a financial tracking application such as Microsoft Money. You can find out more about Money at http://www.microsoft.com/money/. These types of applications are excellent for becoming more aware of where your money goes. A free online application that is designed specifically for improving your awareness of your spending patterns is http://mint.com. The application automatically labels many of your expenses and lets you classify expenses any way you want. One unique feature of the site is that it lets you compare your spending to the spending habits of people in any city, state, or nationwide.

Just becoming aware of how you spend your money will greatly increase your power. You will likely find yourself becoming less prone to wasting money once you develop this awareness. Once you have a handle on where you money goes, the next step is controlling where it goes. And for that, you need a budget.

The first items in your budget should be the necessities – expenses that are not optional. These would include things like your house payment or rent, electricity, water, car payments, gas so you can get to work, and food. Many financial experts recommend that you pay yourself before paying anyone else, and by that they mean you should take 10% (or however much you can afford) and put it in savings or an investment account. However, if you don’t have a roof over your head or food in your stomach, then saving is a moot point. So for purposes of creating your first realistic budget, I recommend that first you take out the necessities. Necessities, of course, vary greatly from the mind of one person to the next, but think of it in terms of BARE necessities – things you absolutely have to have to survive.

If you’re really, really serious about getting out of debt, you might want to take a hard look at those car payments. If you could get by with something less, and you’re not “upside down” (meaning you owe more than the car is worth), it probably makes a lot of sense to sell and downgrade. It will likely save you some money on a monthly basis, and may even put some immediate cash in your pocket.

Next, take out 10% for your savings. If you can’t afford 10%, allocate SOMETHING. But strive for the magic 10%. It is also recommended that you allocate another 10% for charity. This may be an item you leave off until last, but many good things happen to those who are willing to give away some part of their income with nothing expected in return.

After savings and possibly funds for tithing, factor in your debt payments. Yeah, this is when you start to feel the pain. There are steps you can take to help ease the situation, such as debt consolidation. Another strategy is to pay off your debts in ascending order of size; i.e., pay off your smallest debts first, as fast as you can. As debts are paid off, add the amounts you were spending on those debts to what you pay to service larger debts. It’s a snowball effect, whereby over time you end up paying larger and larger amounts on your biggest debts in order to get them paid off faster.

Next, factor in your non-necessities. This is where you really have to take a hard look at your life. Are you spending too much money on entertainment? Alcohol? Clothes? Fancy cars (as discussed above)? If you are serious about getting out of debt, then you’ve got to scale down these types of expenses. Just becoming aware of how much you spend on non-necessities may shock you into action. You should budget for these types of expenses, but cut them back, and allocate the remainder for debt repayment.

The final step in preparing your budget is to write down your income, and make sure everything balances out. You can’t spend more than you make (that’s probably how you ran up all that credit card debt to start with). If your expenses are too high, start cutting back on the non-necessities. In the end, you’ll have a nice, balanced budget.

Once your budget is in place, you’ve got to find a way to stick to it. One recommended strategy is to use a cash system. The problem with the way money is handled today is that it’s just too easy to spend it. Just whip out your debit card. No cash required. No check book and no ledger entry required. But you quickly lose track of how much you’re spending. The solution is to allocate your budget requirements into cash categories. Literally put cash into envelopes every month for various categories of expenses. You will be less likely to spend money needlessly if you literally see your pile of cash getting smaller. And you will have much more clarity about your financial situation.

If you follow these steps, it can have a profound impact on your life. You can get out of debt quicker, take control of your finances, and feel much better about yourself. It’s all up to you. And it all starts with a budget.

ClearOne Debt Relief is a full-service debt management company providing debt settlement services such as credit card debt relief to hundreds of thousands of customers. We help people cut their debt in half, lower their monthly payment, and get out of debt in as little as 24 months.

Have you ever had an argument with your partner about money? Has he or she spent more than they should? Have you over-spent and tried to cover it up to avoid a fight? I have developed a system to stop the arguments over money. I have been married for nearly 14 years and we never ever fight about money.

I will provide some simple steps for you to take to stop the arguments over money permanently but before I get to that I will make a disclaimer. If you are deep in financial trouble, go and seek professional help immediately. And for everyone, I don’t know your personal situation so seek advice from your bank or financial advisor before doing anything. This article is education and should not be considered advice.

What causes fights over money anyway? Is it the lack of money? Perhaps if you just make more money, then the arguments will go away? I believe that this is never the case. In business, clubs, churches, community groups and even government there are always arguments over the allocation of money. Bringing in more money might fix things in the short-term but once your lifestyle adapts to the new income level, the same issues will arise.

There must be a way to allocate money so that money is set aside for those things that are important but not so that you have to walk around with a check-list on how much you have spent. Of course I am talking about a budget but don’t switch off just yet! there are two fundamental kinds of budgeting:
(1) Accounting for what you spent
(2) Providing for what you need in future.

The most common form of budgeting is accounting for what you have spent. To me, this is like driving your car along the road only using your rear view mirror. Every time you see that the car has hit the dirt, you start adjusting the steering wheel to get back on track. Analogies aside, 1-2% of analytical people and accountants love this style of budgeting and no one else can stand it!

The other form of budgeting is implemented by larger organizations where they make provisions for future expenses. I am not talking about accounting tricks to save money on tax either. I mean that cash is deliberately set aside in a bank account to be used at a later date, for a specific purpose.

So how do I implement a forward-looking budget that provides for future needs and will stop arguments about money at home?

Firstly, I accepted the fact that both my partner and I must have a certain amount of “mad money” that is not accountable at all. We both have our own separate card account that is our own responsibility respectively. This might be ten dollars a week or it might be a hundred – that will depend on one’s circumstances but the amount is regular and agreed to by both of us. No one should have to account down to what one did with a few dollars of change in your pocket.

Secondly, there might be regular things like purchase of food and is common sense that this would be the responsibility of one partner or the other and this would go into their card account as well. In our case, my wife is responsible for groceries, so that goes to her account. I pay for the children’s sport from my card account.

Thirdly, there are regular expenses such as electricity, telephones and utility expenses. It may include rent or loan payments. Consider the bank fees and charges before taking the next step and shop around if possible but pay for all of these regular expenses out of a clearing account. I use a no fee, high interest bank account for this purpose. I call this a clearing account and that is where my pay goes (not my card account).

Finally, I use about 10 no fee, high interest bank accounts for other savings goals (or provision accounts). I transfer regular amounts from my clearing account into these Let me tell you about some of them. As an example I will also show how much I put aside each 2-weeks into these accounts and the annual goal.
Holiday Account – $40 x 26 = $1040
Car Registration and repair – $57 x 26 = $1500
“New Car Account” – $40 x 26 = $1040
Electrical, computers etc $20 x 26 = $520

The list goes on. I also have accounts saving towards a new home, gym fees and so on. I have a separate account for our investment property, with sufficient funds to provide for minor repairs and unexpected property expenses. The total above is $4100 and with a quick bit of math, the average balance would be $2050. At 7%, that is $143 of interest to me as a reward for setting aside the money that I am going to spend anyway.

Why does this work for me? It still takes negotiation to decide how much to put aside for holidays and so on but once I set up the payments I found that I have always had the money set aside for the regular bills. After Christmas, I had no credit card debt at all because our family didn’t over-spend on what was set aside in a separate account. Right now, it is a little tough for us with unexpected medical bills coming in. I am negotiating with my partner where this money will come from.

When I go to the automatic teller (or use internet banking) I can see how much is in my card account and I know that I can spend it guilt free and consequence free. I know not to go over the amount in my card account. So if I want to take the family on a treat, then I know how much is available and so I can choose accordingly.

In a sense, I guess, I have turned the banking system around to do my budgeting for me. After all, isn’t that what technology is meant to do for me?

Visit GlenTheGoalsGuy or
Bill Banisher

Sit amongst a group of friends and associates and mention the word budget, and suddenly everyone has somewhere else they need to be. Usually no one wants to talk about budgets, no one wants to think about budgets, and no one wants to follow a budget. However, when looked at with open eyes a budget is actually a fantastic thing. Here are three reasons why budget may become your favorite word:

Reason #1: A budget puts you in control of your money instead of your money controlling you. What did you spend your last $100 on? You may not remember. Maybe it was a pizza, or stickers for your children, maybe it went to piano lessons or a new pair of boots. The point is, many people have no idea where their money goes. When you set, and follow, a realistic budget your cash is freed up so you can spend your money on things that are important to you and your family rather than spending it on purchases you won’t remember buying ten minutes later.

Reason #2: A budget can improve your relationships. There’s little worse than the stress money can cause. Debt causes tremendous stress and so does the fear that you won’t be able to pay your bills. It can ruin your health and it can destroy relationships. When you form a financial plan with your family you work together as a team to reach your goals. The lines of communication are opened and the stress is eliminated because you have a plan and a team of support. Additionally, when you’re all on the same page financially there are no arguments about money, which makes better relationships with your spouse and your children.

Reason #3: Most people would agree that it is better to live within your means than to get into debt. However, some people don’t realize they’re living beyond their means until it is too late and the debt has become overwhelming and stressful. A sound budget keeps you living within your means and prevents or eliminates debt. A structured and realistic budget prevents the ‘Oops I spent too much on my credit card this month’ mistake that we often make month after month until we’re paying more on our minimum balance than on our mortgage. If this applies to you, don’t let it get to this point. Take advantage of the power of a budget and gain control over your financial life.

There is absolutely no downside to forming a budget and we’ve only scratched the surface of the benefits they provide. Take a few minutes to realistically analyze your spending habits, your income, and your financial goals. I promise you’ll be glad you did.

Eddie Lamb owns LiveMortgageFree.com a website devoted to helping homeowners, first time buyers or tenants. You’ll get your own exclusive access to the program and bonuses that will get you on the road to living Mortgage Free and will change the way you view money forever. For more information visit: LiveMortgageFree